The corporate world is turning to virtual meetings and events during the current global circumstances. While they will never fully replace live events, we are ready to assist you with your virtual or hybrid needs. venuesworld.com has worked with global event planners for the past three years to integrate hybrid solutions into their live events. We know it may be new to you, but we are here to help you every step of the way. We are ready and waiting to become your trusted virtual events partner.
More and more of our global clients are discovering the value of virtual events to connect with their team, their customers, and their colleagues around the world.
A virtual event requires planning, scheduling, and management – just like a live event does. Your dedicated event lead will not only be by your side through the planning stages, we will manage your event from start to finish including, but not limited to the below:
Not only will your event be expertly managed, but it will also run with broadcast-quality video and streaming thanks to our trusted production partners. Technical support is included as standard – we ensure both your presenters & your audience is guided through the process and ensure they can easily connect with your event.
Stay In TouchAttendees can network and message each other, whilst also interacting with Sponsors and Virtual Exhibitors.
Simultaneous StreamingRun multiple streams across plenaries, breakouts and panel sessions. Link each stream from the relevant session in the Agenda. Multiple speakers and dial-in options.
Remote ParticipationOur platform enables your audience to participate remotely and interact in voting, Q&A, surveys, networking and all whilst watching the speaker, seeing the slide deck and any engagement results.
Video LibraryVideo library available for pre-recordings. Integrate streamed sessions and personalise schedules, so attendees only view relevant streams selected for them. Sessions can be recorded and archived for later use.
Versatile Live StreamingThe screen layout can display multiple displays including URLs (weblinks). This means we can film a Speaker, display the presentation, and show a display screen for live engagement results.
Engage Across All DevicesThe live feed can be watched from your mobile device, and because our technology is a web-based solution, you can achieve the same user experience on mobile, tablet, laptop or desktop computers.
ModerateModeration of the feeds, including the ability to give audio or video access to participants.
SecurityRegistration / Password integration as required. The virtual platform has triple-layer SSL security protection to include email address, personal password and event passcode sign in.
Hosting a successful virtual event includes planning the best virtual journey possible. Many of your delegates are used to attending your live in-person events and enjoy coming back year on year because of your networking opportunities, specialised learning workshops, exhibitor stands, and post-event activities. Just because your event is now virtual, it doesn’t mean that you can’t offer a similar experience online. Our experienced virtual event leads can help you plan out your delegates virtual journey down to the smallest detail.
Allow your delegates to participate in interactive question and answer sessions after keynotes or panel discussions. These questions can be typed, or you can allow audience members to ask using their own device camera and microphone.
Use real-time polls, surveys, and quizzes to not only engage your audience but also for valuable insights into how they are connecting with the discussion topics.
Have you got an idea for interactivity during your keynote talks? Let us know what you want and we’ll help bring it to life.
For many speakers, it will be one of the first times they have shared their knowledge in a virtual setting. Their comfort and experience are as important as the audience experience. If your speaker is comfortable, prepared, and fully supported they will be best placed to engage your audience through their screens.
For that reason, we provide the following support for your presenters and speakers.
As with a live event, your audience’s experience is paramount. To ensure that every delegate has an enjoyable and engaging time at your virtual event, we provide a host of features to facilitate participation and networking, as well as technical support to stay connected.
“Thanks a million for once again a whirlwind of a week last week with IFPC & BEACON back to back. Your support and responsiveness was exceptional (as always) commented on by both AMLi and Beacon. Thanks for attending on Saturday, much appreciated“
IFPC & BEACON
“Working with the team at Octa shifted my mindset entirely and the end result of the Summit was nothing short of wonderful. We had many plates spinning during the planning stage but the support we received from Octa was excellent. It’s important not to underestimate the amount of work involved. ”
The Analytics Institute of Ireland- 1,500 global Delegates
“Just a quick note to say thank you for getting us across the line last week in delivering a really successful event. Both of you always at the end of a phone to answer any queries and providing solutions. You were both fantastic to work with.”
Irish Medical Association – Island of Ireland 32nd Annual Conference 300 delegates – October 2020
“A HUGE thank you for everything you did to help deliver EHC 2020. I can’t express how nice it was to deal with three lovely, professional and extremely efficient ladies! You are an absolute testament to Venues World and I could not recommend your services more highly after working with you.”
European Medical Organisation Global Conference 2020 – 750 Delegates